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Windows 7, Remote Technology and Idiots Like Me

By Justin Levy on January 28, 2010 3:47 PM | 1 Comment | No TrackBacks
Today we have a guest post from Gene Marks.  Gene, an idiot, is also an author of four best selling small business management books and a frequent online columnist for Forbes.com, Businessweek.com and American City Business Journals.  Gene owns The Marks Group PC, a ten-person CRM and Financial consulting firm located in Bala Cynwyd, PA.

windows7sign.jpgI am a remote worker.  And I am an idiot. 


I'm also the owner of a small business and everyone in my company also works remotely.  We used to have an office.  We now have a virtual private network supported by a local IT firm.  



And now Windows 7 is released.  Now that really sucks for my IT firm.

My ten person company is no different than many other small businesses around the world.  Most of the businesses my size are still in Windows XP Land. That's because they were smart enough to stay away from Windows Vista and all of its shortcoming.  I recently read Windows Vista has been adopted by only 8.8% of potential users.  At the same stage in its lifecycle Windows XP had been adopted by 87.1% of potential users.  



The bad news is that I've been told that my company is going to have to migrate to Windows 7 in the next year or two.  Citrix Online recently conducted a poll of 200 IT professionals in the SMB world and found that 42% of them expect Windows 7 will have "more than a small impact" on their operations next year.  And at the same time, only 13% of these guys plan on hiring extra staff to help migrate their clients to the new platform. 



I've got everything PERFECTLY organized on the computer I've been using for the past five years.  Upgrading me will not be fun.    



Thank God for GoToAssist.  Whether I decide to upgrade my existing computer (unlikely) or get a new computer (probably, but it still kills me to do so), my IT guys will be using GoToAssist to take control of my system.  This way I can turn my computer on while they connect and do what they have to do to configure my system. 



And thank God for GoToMeeting.  Because even before I let my IT guys touch my beloved, perfectly configured and trusted Windows XP workstation, I'm going to need to have an infinite number of conversations with them. With GoToMeeting, my IT guys can show me what I'll be expecting to see on my screen and how they're going to get me there. 



The research firm Forrester says that there are about 34 million "teleworkers".  They say that by 2012 enterprise mobile workers will make up 73 percent of the workforce.  My IT firm, and many IT firms like them, will have their hands full supporting idiots like me when we all have to upgrade to Windows 7.  They're going to need all the remote tools they can get their hands on.  



By the way I forgot about one other remote connection tool.  That's GoToMyPC.  I'll be using it to connect to my old Windows XP box which I fully intend to keep up and running.  Just in case Windows 7 hiccups.  Hey, maybe I'm not such an idiot after all!

If you want to read more detail about Windows 7 migration, online tools and why I'm an idiot, check out the extended version of this post, er, a whitepaper (or so I'm told): Windows 7 Migration and Online Tools.

If you're sick of reading, check out the webinar I recently was a part of: Windows 7 Nirvana Roundtable.

Photo Credit: techedlive

Run Your Own Business? There's a SaaS for that

By AJ Leon on July 8, 2009 9:51 AM | No Comments | No TrackBacks
Let's say you start a business from scratch.
 
You get on the phone. Put on your Sunday's best. Get some meetings. Acquire a couple great Clients. Bring in some green. Everything is peachy.

Then after a bit....
 
Money starts rollin in and out before you even get the chance to caress it.
 
Clients start emailing you random ideas.
 
You have no idea where the latest copy of your proposal is.
 
You start forgetting about meetings until an hour before.
 
Clients email you more random ideas.
 
Your ziplock bag of receipts has evolved into a Uhaul Box.
 
Your inbox becomes the bane of your existence.
 
This apocalyptic nightmare can and should be avoided.  When you decide to start your own business, there is an implied level of due diligence that is required.  You have to research the most prudent incorporation method, file any trademarks necessary, get a bank account (or buy a jar at Target to put under your desk like I do), and make the epic decision between mechanical pencils or the "real" kind.
 
However, with the advent of affordable online business applications, there are now a litany of new considerations.  
 
Which brings us to the SaaS.  A SaaS is an acronym for "Software as a Service".  A SaaS is a software developed for a specific purpose, usually business related.  They are typically exclusively online, incredibly easy to use, and affordable for even the newbie entrepreneur.  
 
A SaaS application is a form of cloud computing, using technology solutions that are online as opposed to device/hardware dependent. There are SaaS's available for every conceivable business process, and at our company we use quite a few.  Taking the time to research and test SaaS applications that could help you run your business more effectively and efficiently should be within the first things you do to organize your venture.  
 
Here are a couple of SaaS applications that I feel can be useful to every entrepreneur at any level no matter what type of business.  These apps have completely evolved the way I do business. They have made our company more efficient, collaborative, and flexible...like the Delorian at the beginning of Back to the Future Part I, which I think we can unanimously agree is a good thing not matter what you are trying to accomplish.


Less Accounting

lessaccounting.pngProcess

Bookkeeping

Price

Free to $24 per Month

Some Cool Features

You can create and send Invoices & Proposals

Handy dandy Mileage Log to record mileage deduction

Perform super easy Bank Reconciliations

Multiple types of Sales Tax

Set up Bank Accounts and import all of your transactions, yes, it's less accounting

One reason they kick SaaS

If Quickbooks and LessAccounting were in a fight, I'm pretty sure Less could pull an old school "Head Lock n' Swirlee" move.
 
 
Less Accounting is by far the most comprehensive, intuitive, and sleek accounting SaaS on the market.  They certainly have competitors, some that get much more press, basically because the others are VC backed.  But Allan Branch and Steve Bristol (CoFounders of Less Everything) have decided to build their flagship app the old fashioned way, one happy user at a time!  
 
In a former life I was a was a nerdy, green visor and pocket protector wearing bean counter...yes, friends, I was an indeed an Accountant.  I have degrees in both accounting and finance, I worked at PricewaterhouseCoopers and as a Financial Controller for a few years, so it is with a modicum of authority that I can deem Less Accounting the best accounting SaaS on the face of the planet.

Box

BoxNet-newStuff.jpg
Process

File Sharing & Collaborative Working

Price

Free to $15 per User per Month

Some Cool Features

Store ALL your files online

Create Online Workspaces

Mobile Access to Files

File Commenting, Group Discussions & Online Documents

Within Box edit files online in Zoho, ConceptShare, or Picnik

Create tasks associated with files (ie "to review")

Access files from anywhere in the World with Internet connection
 
One reason they kick SaaS

They have launched a scrappy campaign to usurp the Goliath Microsoft's file sharing service.
 
No more fuddling around with flash drives or frantically excavating your Inbox to find the most current version of a document, presentation or spreadsheet.  Box makes it possible for a company of any size to store, share and collaborate online with anyone that has internet access.  I am definitely a power Box user, storing close to 1,000 files online.  

To give you an idea how powerful Box is, we have two full time employees abroad, are currently working with developers and designers in three continents.  We have three active client projects.  We are within a month of launching our own application.  We are leading a campaign to build a school in South Sudan, and we will be leaving to Europe for the next 4 weeks.  Not to mention we are a tiny, amorphous little company.  

Box affords us with the ability to seamlessly collaborate with our team no matter where we are in the World.  By committing to Box you can make your business truly agile, which in the evolving landscape of our tenuous economic era, I consider an invaluable asset.
 
Okay, so those are two of my "to die for" SaaS apps for WorkShifters.  What SaaS's have you found that are useful to your life as a WorkShifter?  Are there any online business apps that you would not recommend? Why?
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