Powered by Citrix
Workshifting gear
  • Share on Tumblr
  • Share on Tumblr

In a recent blog, I looked at the challenges of working on the move. So often, workshifting seems like the perfect solution. You can work around dropping the kids off at school, get to an event in a different city, save money on a long-term office space or just cut out the dreaded commute.

It does all of the above, and that’s why it is becoming so popular, but there are also many factors that you have to consider. When you work from an office, you’re lucky because everything’s in one place. But the worst thing about workshifting is when you’re out and about and realize that you’ve forgotten something integral to getting your work done.

Below, I’ve put together a work-on-the-go checklist to make things easier and ensure you always have what you need before you settle down to work.

Devices and accessories – Make sure your device is charged and running quickly and efficiently, because a slow device is a problem when you are working on the go. Remember to pack your power cord too, and why not pack a power strip so you can share outlets with other mobile workers. This also gives you a good chance to connect with new people. Get a strong and safe bag to carry all your equipment around in, because without your laptop, you can’t even begin to work.

Files and data – If most of your work is stored in the cloud, it’s a good idea to have backup copies stored somewhere else too, such as on your device itself. This way, if you don’t have an Internet connection, you can still access and edit your work. If you have some work on physical sheets, put it together in a folder so you know where everything is. When using secure sites, such as your company’s database or email system, it’s important you know how to connect when off the normal company network. Check links, passwords and portals before you leave the office or your home so that you know what to do when you need to access it again on the move.

Diary or notebook – Invest in a diary (or for you Americans, a notebook!) and use it. Keep abreast of interview or meeting times, phone numbers and notes you will need. I recommend the phone calendar app Calendar+, which syncs with your email and social media calendars and features a bright, simple layout so your calendar doesn’t feel too cluttered. If your phone battery dies, you’ll still need access to all of your vital job information, so having a small paper diary is handy too. And it will save you from having to trawl through emails to find bits of information to piece together your day.

Reliable Internet – If you’re at home and have a good connection set up, Internet reliability isn’t so much of a problem. But if you’re on the go, make sure you research where you will be able to get Wi-Fi at your destination. If you travel a lot and are often too short on time to find Wi-Fi areas (although many cafés, airport lounges and stations now have Wi-Fi), you may want to invest in an Internet connection USB stick so you can get instant access wherever you are and whenever you need it.

Audio and video conferencing equipment – Is your phone charged? Do you have your phone charger? Have you packed your headphones? If you’re working from a café or somewhere where the noise level could rise, headphones give you the option to plug in and focus. Do you have all of your digital equipment ready for a conference call or GoToMeeting appointment? Make sure you test the speed of your Internet before you get to your actual call, as you don’t want to risk your professionalism and time if it doesn’t work. Organizing these platforms is important, because communication isn’t something which can be sacrificed when you’re working on the go.

Meeting space – If you need to meet clients face to face during your trip, why not plan ahead and find an appropriate and professional setting, whether it’s a coffee shop, library, clubhouse or something a little more professional. Services like meetingrooms.com are quick and easy ways to secure a space in the right place all set up and ready for your meeting. By planning ahead, you don’t have to sort out any of the little details the day of, and your business looks smart, professional and prepared.

Workshifting well takes planning! Working from an established office with on-hand IT support and a stable Internet connection is easy, but working on the go requires thought and preparation. But now that you have our checklist, you’ll always be ready to start.

Tags: , , , , , ,

Anna Duggal
Anna Duggal is a content manager at Search Office Space and meetingrooms.com in London, England. Having always worked from an office, Anna’s working days consist of forcing chocolate biscuits on her colleagues, forgetting to water the plants and nagging her boss for an office cat. Anna is always on social media and likes to read and write blogs about business, workplace matters and different types of working styles. You can connect with Anna on Twitter: @AnnaDuggal.
  • http://www.workingnomad.com Working Nomad

    Love the tip about sharing a power pack when there aren’t enough outlets

  • Fabio

    For the tip “Reliable internet” I use Yelp and Cubefreeapp.com (which is more focus for mobile workers) to select the place that I want to go. It’s nice to experiment different work settings, but at the same time, I need to get work done and not all Starbucks are created equal.